4 Paper Cost Issues (And The way to Repair Them)

It is time to acknowledge — and reply to — the paper cost downside. Prospects count on new, digital experiences and checks provide the alternative.

A current PYMNTS and American Categorical report discovered that 67% of B2B consumers switched distributors to take pleasure in a “extra consumer-like” expertise. For millennial consumers, this quantity reached 74%.

We’re all fairly fussy these days. And it’s not simply because we’ve change into accustomed to an Amazon-style procuring expertise. Industries that evaded innovation till comparatively lately — like banking — at the moment are dealing with the necessity to overhaul providers as challenger banks safe new clients of their droves.

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There’s no evading innovation.


Throughout all sectors, there’s a clear mandate to modernize. But in accounts receivable, a legacy course of prevails. Analysis reveals that 25% of B2B transactions are nonetheless made through paper checks. Causes for this are diversified. Some organizations merely don’t need to transfer away from conventional practices and others discover examine funds laborious to switch as their AR processes are designed round them. 

However it’s time to acknowledge — and reply to — the paper cost downside. Prospects count on new, digital experiences and checks provide the alternative. Let’s study 4 important challenges brought on by checks and the advantages groups can count on to appreciate as soon as they cease utilizing them.

Sluggish and Spenny Loses The Race

Do you know {that a} single examine prices US$4 to US$20 to course of and companies within the US spend nearly $160 billion yearly to ship and obtain paper invoices and funds? Checks are expensive and each cent spent on them is cash that’s being taken out of your small business. 

They’re additionally gradual. Mailing checks may cause loads of points: they clear 5-10 enterprise days from when they’re despatched out, they’ll get misplaced, and hold-ups are widespread. After we take into account that 15% of B2B funds are delayed, it’s laborious to consider that firms proceed to make use of a mode of cost that’s so demonstrably unreliable. 

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Nonetheless utilizing examine funds? Don’t count on to obtain your cash in a rush.

An automatic accounts receivable platform addresses each of those points, providing a variety of cost choices from ACH to bank cards. It additionally ensures that firms could make transactions on-line, offering that “consumer-like” expertise. With automation, clients can benefit from self-service capabilities that permit them to entry account particulars and make funds instantly through a channel of their alternative, at any time. This implies your small business can retire bodily checks and luxuriate in quicker money stream in consequence.

The Problem of Cashing Checks

In the course of the pandemic, the examine could have been within the mail, however companies discovered it tough to deposit the money with nobody on the workplace to open the envelope. Many companies resorted to banks’ lockbox providers as an essential step towards digitizing information in examine transactions. 

Nevertheless, this got here with issues. When examine funds are made, payers embody an array of data and lockbox suppliers relay that info in numerous methods. Buyer information could be digitized through lockbox providers, however there’s no apparent solution to join the knowledge with an impressive bill, significantly if there’s a discrepancy within the cost quantity. This implies AR professionals need to manually work by the small print which wastes worthwhile time.

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Finance made simple: AR platforms robotically apply funds to the proper bill.

AR platforms that use buyer portals eradicate this problem. When a cost is made by them, machine studying capabilities establish and extract remittance recommendation from inbound communications and match these to funds. In YayPay’s case, the place the platform has a connector to a buyer’s ERP, the money software info is pushed by to the proper bill. 

Failures in Monetary Forecasting

A crucial functionality that ensures a enterprise’ well being is correct monetary and cost projections. In an Accenture survey, 99% of CFOs and finance leaders mentioned that working with real-time information is crucial to navigating disruptions. And 68% consider that real-time monetary modeling is crucial to raised decision-making.

Not solely do checks restrict visibility to cost statuses. Groups are additionally compelled to sift by incoming info in an effort to collate and analyze it for monetary forecasting. With out an automatic receivables resolution, it’s almost not possible to simply filter the info. That may go away your staff feeling ill-prepared to deal with enterprise disruptions.

A Clunky Buyer Expertise

Persons are accustomed to real-time funds. In case your course of lacks this functionality, it could stand out within the fallacious approach. Your clients are busy in their very own world and any time spent not driving income is time that’s costing them cash.

Providing extra cost choices is a necessary step for all organizations. It has the advantage of lowering friction and growing comfort. This implies you’re simpler to do enterprise with and your clients will thanks for that with higher cost habits.

The excellent news is that there are numerous methods of constructing funds that don’t depend upon sending a examine by the mail. Listed below are some options you would possibly like to think about:



It is a community used for transferring cash electronically between financial institution accounts. It’s quick and cost-effective and infrequently the best way staff’ salaries are paid.


An e-check is a digital model of a bodily examine. A clearing home sends cash from one checking account to a different with this technique. Digital examine processing works equally to the paper type, solely quicker. Authorization could be given by an internet kind, signed kind or over the telephone.

Digital Credit score Playing cards

A single-use bank card quantity generated throughout a transaction. As a result of there isn’t any bodily card related to it, it can’t be used for in-person transactions, and distributors will course of the cardboard quantity with out seeing it.

Wire Switch

Usually used for worldwide funds, this can be a switch of funds executed electronically throughout a community of banks or switch businesses. Senders present the recipient’s title, checking account quantity and the quantity transferred and pay for the transaction on the remitting financial institution.


The Future is Quick, Versatile and Frictionless 

The shift towards fast, contactless transactions is shaping the way forward for accounts receivable. And the flexibility to make and settle for funds by an clever platform is crucial — in your money stream and your clients’ experiences.




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